Change
Colour
|
To Change Colour of SAP Logon
First Logon SAP – Click Customized Local Layout or
Alt + F12 – New Visual Design – Colour Setting – Click Theme Setting – Theme
Enjoy – Colour Setting... Complementary – Now Choose One by One Colour –
Apply – Ok.
For Other Than SAP Logon
First Logon SAP – Click Customized Local Layout or
Alt + F12 – New Visual Design – General – Click Active –
System Development –
Now Choose One by One Colour – Apply – Ok. |
Upload
From Clipboard
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For Copy in Multiple Selection From Excel File to
Multiple Selection first Copy by Control+C and then Click Upload From
Clipboard Or Shift+F12
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Fixed
Layout
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First Select Required Layout thereafter – Setting
– Layout – Save – Give Name – Ticked User Specific – Description like Chennai
etc. – Payment - Save.
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Change
Narration
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Go to FBL1N, 3N, 5N etc. – Open the Ledger –
Select the Document and Click – Document – Display<->Change –
Thereafter Modify the Narration, Assignment etc. – Save.
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Reversal
(Cancellation)of Cheque Prepared
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Step – I: FCH9 – Void Issued Cheque
Co. Code (1100) – House Bank (HD331) – Account ID
(05331) – Cheque No. (007889) – Void Reason (5 i.e., Printed Incorrectly) –
then go to Spects (Display) and confirm correct cheque document – Return - Click Void – Then System will display “Cheque
No.007889 voided, Payment Document Not Reversed” at bottom
Step – II: FBRA – Reset Clear Items
Doc. No. etc. then go to Clearing and Choose
“Reset Clear Item” (i.e., Save) thereafter
Step – III: FB08 - Provision Reverse Entry: Reversal of
Single Document
Reverse
Party Ledger Document
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T Codes
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Description
/ Particulars
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Paths / How to Execute
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SP02
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Output
Controller: List of Spool Request
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(If
Print Command given but Printer hold i.e., not print then-)
Click
Spool no. Box at left – Click Display – Spool Request – Print.
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SU53
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Display Authorization Date For User
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First put an unauthorized code thereafter put SU53
then this code discloses which T-codes are authorized to this logging.
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XD03
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Customer
Master Check
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It
provides Customer Details Like name address pan etc.
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Xk03
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Vendor
Master Check: Display vendor (centrally)
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It
provides Vendor Details Like name address pan etc.
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MIR4
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Call MIRO – Change Status / Display Invoice
Document For POST
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Invoice Doc. No.
i.e., Bill Entry No. i.e., Park Doc. No. – Follow On Doc. And Take Doc. No.
Then Back – Vendor Name & Code – Invoice Date – Posting Date – Reference
i.e., Invoice No. – Amount – Business Place – Text i.e., Narration – Tax/Vat
Etc. – Compare PO Reference Thereafter – Simulate – Check Tax / TDS Etc. Then
Post.
Where A takes advance and paid freight to B
then go in Details by Edit option in Display Invoice Document And Change the
Vender Code of B And Put the Vender Code of A
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F.01
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Balance
Sheet
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Chart
of Account – Co. code – Final Statement Version - Execute
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F-01
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Create
Sample of Document
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Narration
can be change but amount cannot be changed in sample document
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F-03
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Clear G/L Account- Vat, Excise Ser. Tax Duty
etc Payable
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Account “VAT Ledger Code” – Clearing Date
“Last Date of Completed Latest Month – Period – Co. Code – Additional
Selection “Click Document Number” – Process Open Item – Partial Pmt –
Document Overview – Double Click to Not Assigned……………….
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F-32
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Clear Customer: Header Data
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Same As F-44
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F-20
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Customer
Invoice Booking
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Reference
– Document Header Text – Posting Key 01 Automatic Coming For Debtor –
Customer A/c No. – Enter – Amount – Business Place – Section – Assignment –
Text – Posting Key 50 – A/c G/L 4 Series – Simulate - `*’For Amount
- Cost Center 4143 – Assignment – 11000066.
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F-29
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Posting
of Customer Down Payment Request
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Same As
F-47 – Doc. No. – Customer A/c No. – Special G/L Amount – Text – profit
Center – Assignment Means Check or DD – Enter – Simulate – Save.
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F-37
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Create
Customer Down Payment Request
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Request
Same As F-47 – Customer A/c – Enter – Amount – Text – Document – Simulate.
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F-39
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Transfer
from Special G/L to Normal G/L:
Clearing Of Loan Payment
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Reference
– Doc. Header Text – Customer A/c No. – Enter – Simulate – Text – Save.
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F-43
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Invoice
Create or Total Liability Creation: Vendor Invoice
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Doc.
Date – Posting Key Automatic Taken – Account No. of Vendor – Amount –
Business Place – Section – Text – Posting Key 40 – 403003 – Enter – Amount –
Cost Center – Simulate – Save. – 21000367.
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F-44
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1. Clear Single Vendor Account
2. Clear More than One Vendor account
3. Clear Special G/L
4. Clear One Account and Transfer the Entry to Another
Account of Same Employee, if More than One account of One Employee
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1. Clear Account: Account
– Vendor Code – Co. Code – Special G/L ind Put `A’ – Process Open Item –
Select All – Deactivate Items – Select One By One Items and see difference in
`Assigned’ Box If Any Difference Come Then Double Click To `Difference
Posting Box’ And Confirm That `Not Assigned Box’ is “0” – Document – Simulate
– Save.
2. Clearing Between
Two Vendor Account: Eg Advance taken by A and paid freight to B then –>
A/c No. ‘B’ – Spl GL ind ‘a’ for advance – Process Open Item – Select –
Deactivate – Select the figure Required to be adjust in A’s Advance balance –
Double Click to Difference Posting – Document Overview – Choose Open Item –
A/c No. ‘A’ – Special GL Ind ‘E’ for expense – Process Open Item – Select –
Deactivate – Select both figures required to clear – Double Click to
Difference Posting – Vendor A/c No. ‘A’ for balance left in the A/c –
Document – Simulate – Save.
3. Clear Special G/L:
First Go to FBL1N – Open Ledger With Open Item – Select Type – Filer By KZ (i.e.,
Expenses) thereafter Open a New Session – F-44 – A/c Code – Clearing Date –
Period (1=April, 2=May & So On) – Put `E’ for Expense, `T’ for Travelling
etc. in Special G/L Ind – Enter – Select All – Deactivate Items – Control+F –
Choose Document No. – Continue – Copy & Pest Doc. No. From Ledger –
Continue – Doc. Overview – Put 29 in Pstky (Posting Key) – Account No. – Put
`T’ (for Travelling) in SGL Ind – Enter – Amount – Business Place – Give
Assignment No. & Narration – Display Doc. Overview – Choose Open Item –
Enter – Select Amount – Document – Simulate – Click Cr. Entry – Give Text
& Assignment No. – Document Overview – Post.
4. Clear One Account and Transfer the Entry
to Another Account of Same Employee, if More than One account of One
Employee: First Go to FBL1N – Open Ledger With Open Item – F-44 – A/c Code `old
a/c’– Clearing Date – Period (1=April, 2=May & So On) – Put `E’ for
Expense, `T’ for Travelling etc. in Special G/L Ind – Enter Doc. Overview –
Put 29 (if Dr Bal And 39 if Cr Bal. in old Ledger) in Pstky (Posting Key) –
Account No. “New A/c No. ” – Put `T’ (for Travelling) in SGL Ind – Enter –
Amount (or *) – Business Place – Give Assignment No. & Narration – Click Display
Doc. Overview –Document – Simulate – Click Cr. Entry – Give Text &
Assignment No. – Display Doc. Overview – Post.
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F-47
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Down
Payment Request / Creation of Loan / Advance
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Down Payment Request – Doc. No. – Vendor
A/c – Type Advance
Doc.
Date – Type of Doc. – Company Code – Posting Date SAME – Period – Currency
INR – Vendor A/c No. Means Vendor Code – Type Special G/L (A) Advance to
Vendor – Enter – Amount – Tax Code VO – Business Place Chennai – Section is
Also Chennai – Due on That is Due Date – Text Narration - Enter. Creation of Loan Payment Request –
Doc. Date – Amount – Type of Special GL A/c – Amount.
Advance to Vendor That means (A) – Enter – Amount as
Advance Amount – Business Place – section – Text – Enter – If Tax Than `OT’
enter or If No Tax that Means Delete the `OT’ – Display Doc. Preview – Save.
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F-48
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Posting
of Advance / Down Payment Request
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Same
Vendor A/c No. – Special DL A/c – Bank A/c No. – Enter – For Amount * -
Business Place – Due On (Date) – Simulate – Enter – Save.
Same
Vendor A/c No. – Bank A/c No. – Amount – Request – Double Click – Create Down
Payment – Save.
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Under F-48 Advance is paid by Bank but Under
F-53 Payment is made by Bank Against Bills While Under F-02 is used for all
types of Payments.
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||
F-53
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Posting
of Outgoing Payment
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Bank
A/c No. – Amount – Open Item Selection – Vendor A/c No. – Process Open Item –
Amount Double Click On Amount – Difference Amount Given – Document – Simulate
– Save. (Automatic Cleared and F-44
not required)
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F-54
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Clear
Vendor Down Payment
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Doc.
Date – Vendor A/c No. – Invoice No.
Deleted – Physical Year 2008 – Down Payment Write – In Text Type Narration –
Simulate – Post – Then You Get Doc. No.
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F-90
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Acquisition
from purchase w. vendor
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Same As F-43
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F-65
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Make
Requisition Or Park
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Document
Party: Date – SA – Co. – Date – Doc. No. N P – Reference – Doc. Header – Ram
– Cost Centre – Text – Posting Key 34 i.e. Other Payable
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FB03
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Display Document : Post Document Day Book
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Prepaid Exp. – A/c
No. – Clearing Date – Process – Execute – Doc. Date – Simulate – G/L – Save.
Post Document Day Book: FB03 – Document List
– Co. Code. – Fiscal Year – Posting Date – Execute – Select User Name and Filter
the Logging No.
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FB08
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Provision Reverse Entry: Reversal of Single
Document
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Give all information and save
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FB8N
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Reversal of FI Document
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Give all information and save
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FB65
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Enter Vendor Credit Memos (Debit Note)
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First Select Credit Memo – Vendor Code – Doc.
Date – Posting Date – Amount – Tax , if Necessary, - Business Place – Text –
Reference – `0’ Item Entry – In Profit Centre put code and Double Click to
Same and see that profit centre is correct and click Profit Segment –
Continue – Back – Simulate – Take the Number of Debit Note.
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FGI0
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1. Trial Balance:
2. Execute Drill-Down
Report: Initial Screen:
3. Total Vendor /
Creditor List: P/L A/c,
4. Total Customer / Debtors List
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Trial Balance
Execution: –> 002:Reporting For Table FAGLFLE – Directly Click To G/L
Account Balance – Currency Type 10 – Co Code 1100 – Account No. 300000 To
499999 – Ledger `0L’ – Fiscal Year – Period From `1’ To `12’ – Profit Center
`multiple selection’ – Execute.
Creditors List For
Scrutiny –> 033: Payable According to General Ledger Account Assignment –
Payable Profit Center Double Click (Don’t Open the Line) – Customized
Selection – General Ledger Line Item – Profit Center – Save – Company Code
(1100) – Posting Date, if required – CO
Area (1100) – Hie: Profit Centre (1100) – Execute.
Report – Save TO PC –
Spreadsheet – Directory – Desktop – name – Generate.
Debtors List For Scrutiny –>044:
Receivables According to General Ledger Account Assignment – Receivable:
Profit Center Double Click (Don’t Open the Line) – Balance Same As Creditors.
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FB60
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Enter Incoming (Vendor) Invoice
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Vendor Code – Invoice Date – Posting Date –
Amount – Tax – Business Place – Text – Reference – `0’ Item Entry and
Thereafter Simulate – Park.
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S_ALR_87012178
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Age
Wise Analysis of Customer
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If you
want to know any particular ledger give Co. code and execute
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S_ALR_87012168
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Display
Age-wise Customer Or A Particular Customer
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Display
Age-wise Customer Or A Particular Customer fill required date & execute.
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S_ALR_87012172
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Sub-Trail
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ALL
Reports Under Information System
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FBV0
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Post Parked Document Directly Without MIR 4. :
Park Document Day Book
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Check Doc. No. –
Enter – Entry will be Shown - Control+S – or Post the Doc. Then Confirmed in
which company Changed.
Park Document Day Book: FBV0 – Document List
– Co. Code. – Fiscal Year – Posting Date – Entered by “*chen*” – Execute.
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FBV2
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Display
/ Change Park Document
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Click
F5 – Change Amount One by one Debit and Credit – Document – Complete.
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BRS
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||
To
prepare AUTO BRS through SAP
system first Download bank statement from Inter net and Prepare an Excel
Sheet with following sequence horizontally and attached it with following T-codes
Company Code “1100”, House
Bank – i.e., bank A/c No. in SAP System “HD331”, Account ID “5331”,
Statement No. – i.e., new no. supposes upto 34no. Stm. Has been posted
then take new no. 35, Stm Date – suppose last transaction date is
shown by stm. 19.09.2009 then takes 19.09.2009, Opening Bal – i.e.,
Closing bal of stm. No. 34 will be opening of stm. 35, Closing Bal – i.e.,
closing fig. in stm. Be care that is fig. must tallied with total
transaction, ( Note that Opening and Closing figures always be same figure in
all the rows of the column),
Posting Date – it will be Stm.
Date i.e., 19.09.2009, Bank Posting Session – it will be House Bank
& Stm. No. i.e., HD331 – 35, Tran. – it contains R001=Cheque Issue
R002=Cheque Deposit R005=RTGS(Real Time Gross Settlement), Value Date – Starting
date of BRS period i.e., if BRS for 11.09.09 to 19.09.09 then value date will
be 11.09.09. Amount – as given in Stm. Banker – Put Cheque No.
in equal Digits if one no. is 4856 then you take ‘004856 to complete 6
digits, Allocation – Put Cheque No. i.e., Copy the Banker Column, Cost
Center – Leave Blank, Vendor – Leave Blank, GL Account – Leave
Blank, Profit Center – Leave Blank, Line Item – Copy the Text.
First:
FF67 Process Manual Bank
Statement: – Setting
– Specification – Further Processing – Processing Types “4” – Overview –
Chennai – Click Statement No. 35 etc. i.e., last no. with status manu entered – Copy – Save.
Second:
Open New Session:
Customize Code F005
Upload Manual Bank Statement BDC: – Select File “HDFC.xls” – Session “Arbind” –
Execute. Look at bottom whether system disclose “that upload done. Check
batch input session”. Now Select “Arbind” – Process – Select the Display
Errors only, Extended Log, Expert Mode, Dynpro Standard Size – Process –
Session Overview.
Third:
Again FF67 – Click Overview and
Choose our Bank then put last statement and click on Copy and Check Opening
and Closing Balance then click on Save. Now it is posted.
Fourth:
Open Another New
Session:
Customize Code FR017
Manual Bank Statement Report: – Co. Code. “1100”, House Bank “HD331”,
Account ID “05331”, Statement No. “35”, Statement Date “19-09-09” – Now Click
on “Not Posted Document” – Execute. Now Convert the generated list into Excel
and Doc. No.
Fifth:
Again go to FF67 – Setting –
Specification – Further Processing “Select 2” for forcefully. Again same
process goto Overview, Choose location Chennai and Copy Statement further
processing take bank posting session “Arbind” (any name can be give) and then
Save.
Sixth:
SM35 Batch Input
Session Overview (List of Parked) – Choose your created session (i.e., select
session posted name like ARBIND or HDFC etc.) – Process – Process/Foreground,
Extended Log, Expert Mode, Dynpro Standard Mode – Process – Enter (for safe
posting we can take one by one Cheque No. and search in the bank ledger the
cheque issued etc. either in Bank Ledger or Excel Sheet and Copy the Doc. No.
for that Cheque no. assignment) Thereafter Again Enter – Again Enter – Process
Open Item – Control+F – Mark Doc. No. – Enter/Continue – Post Doc. No. –
Enter – Select the Amount By Double Click – Document – Simulate – Save –
Post.
Note:
To exit from Session enter “/BEND” – Enter
To cross one document to another
enter /N – Enter
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||
FF67
|
Process
Manual Bank Statement
|
Bank
A/c No. – Statement No. – Statement Date – Opening Balance – Posting Date –
Enter – Save – Statement List Saved.
System
– Services – Batch input – Session – Enter – Enter.
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KOB1
|
Display Internal Orders: Actual Line Items /
Area of Internal Order / Order Line Item
|
PROCESS (not step):
Assets Create – Purchase Order Prepare – Goods Receipt Note – Bill Entry –
Post.
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BF04
|
Create Group of Billing the Document: Sales
Invoice
|
Party
No. – Execute – Select Any One No. – Line Item Double Click – Goto Condition
– Save The Doc. – Ok
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VA01
|
Create
Credit Memo Request (ZRCR)
|
Select
type or click on ZRCR – Co. code normal sale – create with reference – Bill
document no. – Copy – click on line item – goto condition – click radio
bottom – then give document amount.
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VA01
|
Create
Debit Memo Request (ZRCR)
|
Select
type or click on ZRCR – Co. code - normal Purchase – create with reference –
Bill document no. – copy – click on line item – edit - condition – Log – completion – complete or
not.
What
should be debit or credit are going through accounting mode.
|
FB50
|
No. of
Debit Or No. of Credit
|
JV
Posting (Multiple Line): Doc. Date – Currency – Reference – Doc. Head – Doc.
Type S A.
|
FB01
|
Cash
Receipt / Cash Payment
|
Post
document – type ZP cash payment – co. code – posting date – period – currency
INR – Doc. No. not required – Doc. Header text – posting Key(40 for Dr) –
expenses book – entry – Amount – cost centre – Text – posting key 50(Cr.) –
account – cash in hand Ellapuram – enter – enter – amount – text + -
simulate – save.
|
FBZ5
|
Printing
Of Payment Document With Cheque Printing
|
Doc.
No. – Payment method – check – house bank – A/c ID – Cheque No. – Save
|
Customize
|
Display Document: Voucher Printing
& Printing Command – Cash Voucher
|
Doc.
No. – Co. code – physical year – print immediately
|
F-49
|
Bank
Guarantee Receipt – Customer Note
|
Date
– Doc. Header Text bank Guarantee – Spl. G/L Bank Guarantee Customer –
Customer A/c No. – Amount – Due – Text (Bank Guarantee) – Enter – Save.
|
PA30
|
Maintain
HR Master Data
|
Personnel
No. Put and Enter – Info type it relate 580 to 588 for Tax purposes. In case
of New Employee Click Create and in case of old employee Click Display
|
J1INCHLN
|
Challan
Creation
|
1ST
Year – Business Place – Posting Date is Last Month Period – Section 194C –
Document Date of Deposit – Posting Date – Bank A/c No. – Execute – Enter –
Click on line Item – Amount – Document – Simulate – Save.
|
J1INBANK
|
Bank
Challan Update
|
Code
– Year – Challan Clearing No. – Date – Bank Key Execute – Challan is Updated
– Deposited into Bank.
|
J1INCERT
|
Print Withholding Tax Certificate for
Vendors: Issue TDS Certificates
|
Code – FY – Business
Place Section Code “Chen” – Section – Posting Date – Bank Challan Date – Vendor
“Vendor Code No.” – Certificates Date – Signatory – Designation (of
Signatory) – Place of Printing “Chennai” – Official Date – Execute – Printer
Name “LP01”– Print Preview (Check Whether TDS Amount coming in certificate is
correct and tallied with ledger).
|
J1INQEFile
|
Quarterly
E-Return
|
Co.
Code – Deductee Company – State (TN) – TAN No. – Period – Section Code
(Chennai) – Name of Deductor – Address – Execute – Copy in EXCEL.
|
ME41
|
Create
RFQ (Request For Quotation): Initial Screen
|
General
Request – Purchase Organization (1100) – Group (714 Chennai) – Enter – One
Vendor Select and enter Again Enter.
|
ME42
|
Change
RFQ (Request For Quotation): Initial Screen
|
|
ME43
|
Display
Request For Quotation
|
|
ME49
|
Price
Comparison List
|
Quotation
No. – To – Quotation No. – Execute.
|
Miro
|
Enter
Incoming Invoice / Invoice Verification
|
Invoice
Date – P.O. Date – Enter – Goods and Services Item – Enter.
|
PC00_M99_CIPE
|
Salary Posting to Accounts: Create Posting
Rune
|
First HR Department
will park Salary thereafter Accounts Department shall post it.
Period –> Current
Payment Period
Payroll Area –> CN
(for Chennai)
Selection Criteria
–> Payroll Area “CN” (In case of Individuals Employee give following
Details – Personal No. – Vendor ID – Payroll Area “CN”)
Run Attributes –>
Types of Document Creation “P”
Date for Document
Creation –> Doc. Date (Always last date of the month)
Posting Variant – “RS”
(i.e., Ruchi Soya) – Enter – Execute.
Now Click on Document
Overview – Select Doc. No. – Edit – Release Doc. – Yes
Now go back to Screen
Evaluation of Passing (Posting) Items – Posting Run Overview – Select our
Payroll Posting – Edit – Post Doc. – Click “Immediately”.
Now go back to the
first Screen – Edit – Filter – Edit Filter – Choose Payroll Posting (i.e.,
Run No. “601”) – Go to – Doc. Overview – Go to – Accounting Doc. Now Salary
is Posted take the Accounting Doc. No. And Controlling Doc. No.
Now Deduct the
Advance etc.
|